Timeline of Critical Dates

Mark your calendars! Here you'll find a list of critical dates for your Table Captain work including targets for filling your tables, deadlines, and recommendations for engaging your guests.

After you sign up to be a Table Captain:

  • Make sure you received a Table Captain Welcome email from Claudia, if you have not gotten one, please email her at claudia@pachamama.org
  • RSVP to the Table Captain Kick-off Reception. All Table Captains will be sent a password to access the Eventbrite page, if you do not have the password, please reach out to Claudia.
  • Begin sending first invitations to potential guests
  • Begin registering your guests at the Guest Registration Site

September 9

  • DEADLINE: Last chance to register for the Table Captain Kick-off Reception

September 15

  • EVENT: Table Captain Kick-off Reception

October 8

  • TARGET: Half of your table(s) filled with confirmed guests
  • Send more information about Pachamama Alliance to your guests; the more they know about us the more they’ll enjoy the event!

October 14

October 18

  • TARGET: 10-12 confirmed guests per table and all guests entered into the Guest Registration Site. We will start contacting you if your guests are not listed at your table. With only 10 days to go, we need to give a head count to the caterer.
  • Ten days left until the Guest Registration Site closes.

October 24

  • RECONFIRM: Call or email all your guests to reconfirm their attendance.
  • Send directions and logistics information to your guests.
  • Be prepared for potential last minute cancellations by guests and keep other people in mind who you could invite if necessary.

October 28, Noon ET

  • DEADLINE: Guest Registration Site shuts off—after this point any changes to your guest information will have to be done at Chelsea Piers prior to the event.

November 1, 11am

  • ANNUAL FUNDRAISING LUNCHEON – We are so excited to see you there!
  • All Table Captains and Table Hosts are expected to arrive at 11am.